Microsoft Outlook Express


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Tips Outlook (Express): März 2003


Here is your Microsoft Outlook eTip

Browsing a Web Page with Outlook

This tip applies to Outlook 2000 and Outlook 2002.

You can view any page on the Internet without even leaving Outlook, just as you can with your Web browser. In fact, Outlook is connected to a browser, Internet Explorer, so that all the Web pages you added to your list of favorites in Internet Explorer also show up on the Outlook Favorites menu. Just choose Favorites and then click the name of your favorite Web page.

While you're surfing the Web with Outlook, you can add any pages you see to your list of favorites by choosing Favorites, Add to Favorites, just as you can in Internet Explorer. If you do lots of heavy-duty Web browsing, Outlook may not be the best tool for the job because it doesn't have Internet Explorer's elaborate tools for Web browsing, such as History lists and the ability to view a Web page as raw text. But because you can't run Outlook without installing Internet Explorer, you can launch Internet Explorer anytime to take advantage of a more powerful set of browsing tools. Choose View, Go To, Web Browser from the Outlook menu to launch Internet Explorer.

 

Here is your Microsoft Outlook eTip

Printing Your Appointments

Plain old paper is still everybody's favorite medium for reading. No matter how slick your computer organizer is, you may still need old-fashioned ink-on-paper to make it useful. You use the same basic steps to print from any module in Outlook.

Here's how to print your appointments:

  1. Click a date within the range of dates you want to print.

    If you want to print a single day, click just one day. If you want to print a range of dates, click the first date and then hold the Shift key and click the last date in the range. The whole range is then highlighted to show which dates you've selected.

  1. Choose File, Print (or press Ctrl+P).

    The Print dialog box appears.

  1. In the Print Style group, choose Daily, Weekly, Monthly, Trifold, Memo, or any other style you want that may be available in your Style box.

    You can define your own print styles in Outlook, so you may eventually have quite a collection of choices here.

  1. In the Print Range box, set the range of dates you want to print.

    Because you began by clicking a date in that range, it should already be correct. If it's not correct, you can change the range in the Print dialog box to the print range you want.

  1. Click OK.

    Your dates are sent to the printer.

Clicking the Print icon on the toolbar is another handy way to start the print process. The icon looks like a tiny printer.

 

Here is your Microsoft Outlook eTip

Putting Your Message on Stationery

This tip applies to Outlook 98, Outlook 2000, and Outlook 2002.

Stationery is a background image that you can use to make your e-mail messages appear as though they were written on a fancy pad of paper. Some people like the often interesting visual effects, whereas others find that stationery can make messages more difficult to read -- especially if the sender isn't careful to select contrasting background and text colors!

Be careful: Stationery may look pretty, but it increases the file size of your e-mail messages and takes longer for you to upload them and for recipients to download them.

To create a new message using stationery, follow these steps:

  1. Select Actions, New Mail Message Using, More Stationery.

    The Select a Stationery dialog box appears.

  1. Scroll down through the stationery choices and double-click the stationery you wish to use.

    You'll likely find several stationery choices that display the message Stationery not installed yet. It will be installed when you compose mail. If you wish to choose one of these options, you will need to have your Outlook 2000 CD-ROM available so that your selection can be copied to your hard disk.

  1. If the choices shown in the Select a Stationery dialog box don't quite fit your needs, click the Get More Stationery button to visit the Office 2000 Web site.

    There you'll find additional stationery options that you can download.

  1. Click the OK button to close the dialog box and to begin creating a new message using your selected stationery.

Tip: Make certain the text of your message stands out -- especially if the stationery you choose uses a dark background. You may need to change the text color and size to make sure your message is readable.

 

Here is your Microsoft Outlook eTip

Resizing Notes in Outlook

This tip applies to Outlook 98, Outlook 2000, and Outlook 2002.

A note in Outlook (one of those "sticky" yellow squares) can appear as a teensy little squib, or it can cover your screen. The size of the text in the note is the same no matter how large you make the note. When the note is too small, however, much of your text is invisible, so you have to make the note larger:

  1. Click the Notes icon on the Outlook bar, if you're not already in the Notes module.

     

  2. Double-click the title of the note whose size you want to change.

    The note opens.

  1. Move your mouse pointer to the bottom-left corner of the note until the pointer changes into a two-headed diagonal arrow.

     

  2. Drag your mouse until the note is the size you want it.

In most Windows programs, after you enter more text than will fit in a text box, the scroll bar appears on the right side of the screen. Because notes don't have scroll bars, however, if a note has more text than you can see on the screen, you have to click your mouse on the text and press the arrow keys to scroll up and down through the text. Weird, eh?

 

 


 

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